Association Conference Planning in Fiji
Fiji Intel Google Can’t Give You
"We are deeply grateful for her contributions and would highly recommend Amber for any future endeavours."
National Growth Areas Alliance (NGAA) ★★★★★
"Thanks to their expertise, our anniversary conference was a resounding success."
Smartways Logistics, Twenty Year Anniversary Conference ★★★★★
"A big thank you on behalf of the committee for all your help and hard work."
ABPMP Australia ★★★★★
Planning a Fiji Conference for Your Association? We’ll Help You Get It Right.
We help Australian membership organisations, industry bodies, and not-for-profits plan and manage successful association events in Fiji, with the structure, communication and attention to detail your stakeholders expect.
Association conferences come with a unique set of challenges, multiple stakeholders, tight timelines, strict budgets, and high expectations from members, board members, and sponsors. When you add an overseas destination into the mix, things can quickly feel complex.
At Conference Fiji, we support Australian associations and member based organisations in planning and delivering well organised, professional events in Fiji. We understand what’s involved and work closely with your planning committee, executive team, or secretariat to keep things on track, on budget, and running smoothly.
The easiest way to plan your next conference!
What We Offer
Our association event planning services are structured, strategic, and built to support internal teams, boards and volunteer committees. We’ll guide you through the planning process, manage suppliers, and deliver a high quality event that meets your obligations and leaves a lasting impression.
🌺✔️ Venue Sourcing & Negotiation
We research and recommend suitable venues, coordinate site inspections (virtual or in-person), and handle all communications and contract negotiation on your behalf.
🌺✔️ Registration & Delegate Management
We set up and manage your registration platform, including ticket types, invoicing, communications, dietary needs, and on site check-in.
🌺✔️ Sponsorship & Exhibitor Coordination
We support your sponsorship strategy, create prospectuses, manage deliverables, coordinate exhibitors, and ensure activation on the day is smooth and professional.
🌺✔️ Speaker Management & Program Support
We liaise with speakers, collect bios, presentations and travel info, and help structure your program timeline in line with the venue and delegate experience.
🌺✔️ Marketing & Communications
We support your internal marketing or communications team with email campaigns, website updates, branded collateral, and social media graphics.
🌺✔️ Onsite Event Management
We’re on the ground in Fiji to coordinate suppliers, manage last minute issues, liaise with the venue, and keep everything running on schedule.
🌺✔️ Budget Oversight & Run Sheet Development
We help manage and track your event budget, confirm payment schedules, and develop detailed run sheets for your committee and suppliers.
🌺✔️ Reporting & Wrap-Up
We assist with post event reporting, sponsor follow up, and delegate surveys to help support future planning and board reporting.
The best way to plan your next Fiji conference!
Why Associations Choose Us
✔ Experience With Governance & Structure
We understand how to work with committees, manage multiple stakeholders, and deliver to deadlines with clear reporting and accountability.
✔ Trusted by Australian Industry Groups
We’ve worked with professional bodies, scientific associations, member based organisations and advocacy groups, we understand your audience and your goals.
✔ We Keep Things Moving
No chasing venues, no long email chains, no missed deadlines. We run a structured process to keep everything on track.
Conference Fiji provides association event planning services in Fiji for Australian membership organisations, not-for-profits, and professional bodies. Whether you’re managing a scientific conference, AGM, annual forum, or multi-day training program, we support every stage, including venue sourcing, sponsorship management, speaker coordination, registration, and onsite delivery. Our team understands how to work with planning committees, executive teams and boards to deliver a professional event that reflects your association’s values and priorities.
Let’s help your team plan a successful association event in Fiji, without the overwhelm.
We’ll bring the structure, support and experience you need.
What our clients say…
PLANNING A FIJI EVENT FROM AUSTRALIA?
Let’s be real, it sounds like paradise…
until you actually have to plan it.
You're coordinating from a different time zone.
You don’t know the venues, vendors, or local logistics.
You're dealing with a board or leadership team who expects perfection.
And your current workload? Already full.
You’ve looked at resort packages (too generic).
Tried finding a local planner (too risky).
Maybe even considered just winging it.
But deep down, you know:
✨ This event has to land.
✨ It has to feel polished.
✨ It has to reflect your brand.
🌺 That’s where Conference Fiji comes in.
We’re your Australian based event planning team
and we specialise exclusively in Fiji.
We know the best venues.
We’ve built the supplier relationships.
And we handle it all, the AV, the guest logistics, the last minute curveballs, so you don’t have to.
The result?
A seamless, professional, high impact conference in Fiji
your delegates will talk about for years (for all the right reasons).
Without you losing sleep, sanity, or a single supplier email in your inbox.
The best way to plan your next Fijian conference!
Frequently Asked Questions (FAQs)
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We’re experienced in working with planning committees, secretariats, boards, and internal staff, whether you're supported by a professional association management company or organising it in house. We’ll guide the process and help keep everyone aligned.
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While we don’t manage scientific peer review or scoring, we can help collect and organise abstracts, coordinate speaker logistics, and prepare timelines, bios and presentations for your program.
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Yes. We set up and manage your registration platform, track RSVPs, send confirmation emails, manage dietary needs, and provide name badges and check-in materials on site. We can also assist with bulk emails and updates to members or delegates.
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Absolutely. We can develop or update your sponsorship prospectus, manage deliverables, liaise with sponsors, and ensure signage, exhibition booths and branded items are executed properly at the event.
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Yes. We understand the need for documentation, reporting, and value alignment when public or grant funding is involved. We’re happy to work within your procurement process and reporting framework.
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We can assist with collating feedback, managing sponsor reporting, and preparing a post event summary to support board reporting or future planning.
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Ideally, 9–12 months in advance, especially if you’re seeking sponsors or managing a multi day program with multiple speakers. We can also support shorter lead times if availability allows.
Conferences
Expertly planned, professionally delivered conferences in Fiji, without the stress or surprises.
Corporate Events
From launches to leadership retreats, we create Fiji events that impress and inspire.
Incentives
Reward your team with a next-level Fiji experience, crafted with expert care and local insight.